- managing the import process of goods from overseas, ensuring that all products are imported in compliance with applicable laws and regulation; - concluding an import contract; - obtaining of Import Licenses; - submission documents and product samples for Certificate of confirmaty; - maintain procedures of goods receipt and transfer in SAP; - coordinate with in-house sales team to promote accurate and timely processing of goods transfer; - approve time sheets associated with deliveries and pick-ups of samples from/to laboratory; - administer and maintain inventory control program systems with other departments; - support with maintenance of logistics policies, procedures, support plans and similar data.

ADMINISTRATION - carrying out office administration tasks; - meeting and greeting visitors, ensure that visitor concerns are handled in a professional manner; - handling of mail / hard copy letters submitted to SMEC office by post / courier; - labelling of all assets; - updating and maintaining of staff contact list and emergency contact numbers; - arranging obtaining a Visa, Work Permit and Registration for all expats from related departments; - maintaining a list of International employees with visa expiration dates and ensure timely process of visa renewals; - organizing airport transfer and accommodation; - organizing accommodation of Expatriate staff and National staff travelling to site including organizing logistic support for all staff; - ensuring office premises are maintained (services – air-condition, handyman, cleaning); - liaison with office building owner’s representative; - liaison with residential apartment owners or agents; - translating documents from English to Russian and vice versa; - purchasing of office stationeries, groceries, tea, coffee and other related items; - organizing Events/ Seminars/ Workshops/ Social functions, - organizing Photocopying, binding, scanning etc.; - performing any other tasks assigned by the supervisor; - liaison with vendors and suppliers; - preparation of a monthly cost report for the Client. BUSINESS DEVELOPMENT - providing administrative support to Business Development Manager; - rendering assistance in preparation of Tender Bids and Expressions of Interest; - preparing and translating marketing materials; - providing interpreting support at meetings, where needed; - scheduling appointments, preparing agenda and coordinating arrangements for meetings; - preparing Minutes of the meetings and arrange follow-up actions; - maintaining Clients’ and Partners’ database; - drafting letters and official correspondence.

- organizing of Managing Director's work schedule; - devising and maintaining office systems, including data management and filing; - arranging travel, flight tickets, visas and accommodation; - screening phone calls, enquiries and requests, and handling them when appropriate; - meeting and greeting visitors at all levels of seniority; - organising and maintaining diaries and making appointments; - dealing with incoming email, faxes and post, often corresponding on behalf of the manager; - carrying out background research and presenting findings; - producing documents, briefing papers, reports and presentations; - arranging office supply, prepare agreements; - organising and attending meetings and ensuring the manager is well prepared for meetings; - liaising with clients, suppliers and other staff.

- acting as a first point of contact: dealing with correspondence and phone calls; - maintaining with managers’ calendar in MS Outlook; - organizing meetings and appointments, reminding of important tasks and deadlines; - liaising with clients, suppliers and other staff. - booking and arranging visas, travel, transport and accommodation support; - organizing internal, external events and forums, conference calls; - carrying out background research and presenting findings; - producing documents, briefing papers, reports and presentations (in English and Russian languages); - managing database; - implementing and maintaining administrative support for internal staff.

- organizing external/internal meetings; - daily contact with government authorities, suppliers, clients and partners; - organizing conference calls and meeting; - incoming and outgoing correspondence, including post, email and fax; - developing long term relationships with strategic partners and clients; - organizing personal and professional calendars and supplied reminders of upcoming meetings and events; - visa and accommodation support for international clients and partners; - internal procedure of the company (purchase/booking orders, claims, invoices and the acts of performed work, budget allocation, risk management); - administrative duties: presentations, accountants documents, commercial offers, meeting minutes, conference calls, translation as well as simultaneous interpretation during the meetings and various forums, events; - promoting professional image of the company; - update website and complied information for meetings.

- producing documents for panel discussions during the forums, events, reports and presentations; - coordinating and organizing daily schedule of top management; - assisting with monthly accountant documents; - monitoring and daily control of the staff ( holidays and timetables); - daily control of received booking orders and allocation of the documents within the departments and staff members; - staff securement (interview and meeting arrangements) - visa and accommodation support; - daily internal staff support (airway, railway tickets, hotel, taxi, necessary and required document support); - legal support (contracts for various services); - organizing shipment of tools, logistics; - supporting marketing trade shows, KIOGE, Caspian Oil and Gas exhibitions; - arranging HSE courses for engineers; - filling monthly HSE statistics.

- managing travel in a busy work environment; - researching travel options & presenting the best deals in terms of requirements; - booking of the travel and transportation both local and international. - advising on and organising visas, LOI; - organizing timely registration of foreigners in Migration Police in accordance with law of RoK; - office clerical and support functions: - mail and messenger services, telecommunications; - purchasing, personnel records, invoicing entry and mailing; - inventory allocations/ movements/entries, - petty cash reports and etc.

Economics, Management

English faculty, Foreign Language