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Candidate
Female, 42 years, born on 27 March 1982
Nevinnomyssk, willing to relocate (Aksay (Kazakhstan), Kazakhstan, Krasnodar, Saint Petersburg, Tyumen), prepared for business trips
Contracts Administrator
Specializations:
- Other
Employment: full time
Work schedule: full day, rotation based work
Work experience 16 years 5 months
October 2019 — currently
5 years 6 months
ZN Vostok Ltd.
Moscow
Contracts Administration Specialist
Main responsibilities:
- Pre-award contracts management (development, preparation of contract tender package: Call for tender, Invitation to bid, draft EPC contract, etc. in cooperation with other departments)
- Post-award contracts management (contracts management and related documents activities: negotiation; drafting; approval and signing; administration, including acts, invoices processing; business correspondence with Contractors and contracts close out)
- Ensure internal and external approvals of contracts and related documents in 1C System
- Prepare change orders, amendments in accordance with contract provision and contract administration procedure (including negotiation, drafting and approval process follow-up)
- Maintain contract deliverables register as well as change orders, amendments register
- Review Contractors correspondence with respect to contractual impact and prepare response letters with the support of other departments if needed
- Day to day internal and external communication with the other department representatives and Contractors representatives by means of e-mails and phone calls. Participation in internal and external meetings where required
June 2015 — June 2017
2 years 1 month
Saipem S.p.A.
Senior Document Controller
Project Department
Main responsibilities:
- Creation and update of all related to Technical Document Management procedures (Project Documents Management Procedures, MDR, documents numbering, Instructions to Subcontractors, Document Management on Site, etc.)
- Management of Project Technical documentation creation, update and cancellation according to the Project procedures
- Receipt, control and publish the documents in EDMS (IBIS Page) for technical review of the discipline engineers
- Follow-up the status of documents review and approval and send the documents reviewed back to Subcontractors and/or to the Client for review/approval
- Focal Point role between Client and Site Document Controllers in charge for Subcontractors/Vendors documentation
- Coordination of work of Document control and Technical support specialists. Provide Help Desk support on the Document Management Tools in use if required.
- Creation and export EDMS documents status reports
- Day to day communication with Client and Subcontractors
- Support in defining, organizing and managing the Final Project documents handover to Client
July 2011 — July 2013
2 years 1 month
Chevron Neftegaz Inc.
Krasnodar
Oil and Gas... Show more
Contracts Administrator
Contracts Department, CS&C Group
Main responsibilities:
- Prepare change orders, amendments in accordance with contract provision and contract administration procedure (including negotiation, drafting and approval process follow-up)
- Review Contractors correspondence with respect to contractual impact and prepare response letters with the support of other departments if needed
- Maintain contract and change order documentation in the contract administration system (ProCon System)
- Day to day communication with Contractors by means of e-mails and phone calls. Participation in Contractor meetings where required
- Handle with Subcontractor/Sub-supplier approval documentation proposed by Contractor (review Subcontractor/Sub-supplier approval package with the support of other departments and submit it to Company for approval)
- Ensure that Contracts are always in conformity with the scope of works and schedules
- Maintain contract deliverables register
January 2010 — July 2011
1 year 7 months
Штокман Девелопмент АГ, АО / Shtokman Development AG
Russia, shtokman.ru/career/
Oil and Gas... Show more
Document Controller
Onshore Department
Main responsibilities:
- Document control activities upon request, such as receipt, process, retrieval of all types of documentation in/out SDAG EDMS (PRODOM, e-Room)
- Assist to Gas Export Project Manager and Gas Export Company representative in document control activities such as reception and dispatch of incoming technical and other documents that are necessary for the correct performance of the Project Dossier by SDAG Contractor – via SDAG EDMS
- Ensure all documents received from FEED Engineer are correctly filed in SDAG EDMS
- Follow the status of documents reviews and approvals, inform reviewers and approver
- Take all necessary actions required to resolve technical problems encountered with tools and in particular with SDAG EDMS. As such, takes contacts with SDAG EDMS specialists to obtain the required technical assistance in a timely manner
- Train SDAG new comers with Company EDMS
- Provide support to Contracts Engineers with tendering process assistance (receipt tender documentation packages and check all the documents are properly received; update tender participants register)
March 2005 — April 2009
4 years 2 months
Starstroi LLC (Saipem and Globalstroy-Engineering JV)
Sakhalin Oblast
Oil and Gas... Show more
Assistant to Subcontract Manager, Subcontract Department Assistant to Project HR Manager, HR Department (September 2006 – October 2007)
Main responsibilities:
- Follow Rental Agreements (rent of apartments for Starstroi employees)
-Negotiations with the Owners of apartments/Agencies
-Conclusion/termination of Rental Agreements
- Invoice processing (check and transmit to Accounting for payment)
- Arrange meeting with Subcontractors and keep MOM (minutes of meeting)
- Perform English/Russian translation
- Maintain Corporate Saipem reports (Travel Advisory report (Saipem Sa/Saipem Spa personnel), Security report, Sakhalin II Scheduling report)
- Follow Mobilization/demobilization process (expatriate personnel only)
- Co-ordinate mobilization process with Heads of departments (candidate compliance with open position requirements, mobilization date and conditions)
- Co-ordinate mobilization/demobilization process with Secondees provision Companies, Subcontractors (mobilization date and conditions, visa and travel arrangements if required)
- Co-ordinate business travel and visa arrangements; transport and hotel accommodation arrangements for Subcontractors personnel (Serimer Dasa, Reinhart Hydrocleaning, Argus, CRC-Evans, Valvitalia Spa, Cerioli, Ormat)
February 2004 — March 2005
1 year 2 months
Yuzhno-Sakhalinsk, www.sakhalinenergy.ru
Oil and Gas... Show more
Administrative assistant
Social Integration Group (External Affairs Department)
Main responsibilities:
- Provide technical, administrative and organizational support to the SIG Manager as well as the whole group (25 persons)
- Co-ordinate business travel and visa arrangements; transport issues (JMP, transport arrangement); hotel accommodation arrangement
- Meeting arrangement. Keep MOM (minutes of meeting)
- Perform cash and credit card expense report
- Handle registration of in/out correspondence
- Provide group with HR related assistance (time-sheets, business trip order)
Skills
Skill proficiency levels
Driving experience
Driver's license category B
Higher education
2003
Foreign languages department, Linguistics
Languages
Citizenship, travel time to work
Citizenship: Russia
Permission to work: Russia
Desired travel time to work: Doesn't matter